No matter what kind of industry you are in, there is one thing that will always be true, and that is having the right tools for the job can help increase productivity and efficiency. This is very true when it comes to devices like copiers and printers. Having an old or an outdated copier can frustrate employees and it can slow down your whole operation.
Think about it, the toners, copier inks, the papers. You are at the office doing your daily tasks and then you go to the copier to reproduce what you were writing for hours. The copier then says paper jam or out of paper, out of ink or anything prompt that indicates an apparent lack of something or an error in the copier’s system that halts your productivity. You are frustrated because photocopying it would let you move on to your next task but you just can’t. Now you understand why it is very important to choose the high-quality copier. You would have finished all of your tasks with ease if you have a good copier. Since it is already there, what can you do to maximize the usage of your copier consumables to help reduce the costs in maintaining them?
How to maximize your copier consumable?
A part of making sure that your copier stays functional is the proper refilling of the consumables. You can’t afford to run out of ink in the middle of your work since it may cause delays. It would be a hassle if you do not have backup toners or inks at your office. To maximize the use of ink, make sure that you purchase the correct one.
It is also best to be cost-effective. Buy consumables that are of the highest quality even if it will cost you more. You will not regret investing in something that will last longer than those that are cheap yet they do not satisfy your needs. You can also save ink if you adjust your settings in order to use less ink.
Another tip is to purchase recycled cartridges from reliable manufacturers that give a warranty. Moving on to the papers where you see your copied documents, avoid wasting them too much. If you need to print something draft, it is best to print it on scratch. Also, do not put them to the trash immediately. You may still use them for other purposes.
A great feature on a lot of new copiers is that they have the ability to budget copies by department or even individual user. You can allow a certain number of copies for each department or simply monitor the use to know the areas where you can reduce your waste. This easy process can save you a lot of money on consumables like paper and toner.
You can reduce wasted printing by implementing pull printing. It is a fast printing feature that lets you print a job on a workstation or server and release the job at your copier, which is ready for you to get. In order to prevent paper jams, make sure that you use the right paperweights that suit the preferred settings of your copier. Also, it is best to maintain the cleanliness of your copier.
Before you buy your consumables for your copying tasks, it is best to research first for companies that are trustworthy and are already established in giving the best services and proper maintenance policies. Since you will be using it almost every day, its efficiency as a device will decrease over time. So, maintenance and copier lease services from your provider are really something you should be planning from the start. They should do some usual inspection of the device to prevent expensive repairs, which you can set with them directly. Be careful about which ink and toner supplies you purchase because there are those who sell poor quality toners that will not match the specifications of your copier.